FutureGateway Procurement Management System (PMS)

Using a simple style interface, which is incorporated all PPDA aproved forms and formats which will allow a staff can request the purchase of goods or services without needing any understanding of the business’s underlying cost allocation or finance processes.

Requisitions can be for multiple suppliers, may have dependencies on linked items to avoid accidental spending and are checked against available budget. Business rules control extensive approval delegations such as value, department, cost centre, location and purchase type. Using either a browser or their mobile device, people can approve requisitions within their delegations. They can easily see any budget constraints and can choose to approve at a line item or overall header level.

Purchase orders can be automatically allocated to preferred suppliers, consolidated to reduce the number of small transactions and can be associated with item based or blanket contracts to enforce and track spend commitments.

Many other processes benefit from being automated to bring extra layers of satisfaction to your customer service. Effective master data management ensures that new suppliers (and customers), items and cost allocations are created quickly and accurately. Key areas require particular approval and scrutiny for systems of internal control.

Dashboard: Analysing procurement activity gives managers visibility over the key areas of: mend: to identify issues, bottlenecks and behaviour that affects the efficiency of the business; spend: to track the corporate expenditure along appropriate lines of review; and trend : to uncover patterns that indicate opportunities for savings and gains in productivity.

FutureGatewayAnalytics can include mash-ups from sources such as mapping and online web services to deliver analysis of expenditure and behaviour both as a graphical, discovery dashboard and traditional informational reports.